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Distribution Management System (DMS)

Connect every sales channel,
manage your distribution
all in one platform

Unify storefront sales, van sales, telesales, B2B ordering, warehouse and delivery in one platform — see real-time data and decide on the spot.

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Full stock visibility
Control stock from one place
Real-time data
Decide faster
Accurate & secure
Fewer mistakes
Connect every sales channel — Sales / Van Sales, Mobile Ordering, Telesales into the warehouse and out for real-time delivery

Everyday headaches

Sales grow every year
but the back office gets messier?

It's rarely about the team — it's because your data is scattered across different places. See how many of these feel familiar.

“Do we have it in stock?” means putting the customer on hold to go countA customer asks if it's available, but you have to put them on hold and walk to the warehouse before you dare confirm.
Orders land at 9pm, then re-keyed bill by bill in the morningReps send orders over LINE late at night, and every morning an admin re-keys them into the system one by one.
A few cases go missing from the van — but you can't trace whereThe van returns in the evening, the count doesn't match the bills. You know stock is short but can't trace where it went.
You took the order — then found stock had run outReps and the storefront sell the same stock on different screens; only at delivery do you find it's gone, and you have to call to delay or cancel.
A customer is overdue but keeps ordering moreYou don't see the outstanding balance when opening a bill; by the time you notice, several bills are overdue and harder to collect.
Month-end closing drags into the middle of next monthAccounting has to manually pull bills from 4–5 channels; by the time it's done, the deadline has already passed — again.

Every point above has the same root cause — your data isn't in one place. FMS fixes it at the root by unifying orders, stock, customers and accounting from every channel onto a single set of data.

Core capabilities

Every function you need for distribution that actually works

We cut what you'll never use and kept only the work distribution businesses face every single day.

One stock pool, every channel

Merge multiple warehouses into one place; every order deducts real stock instantly — no more overselling.

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Capture orders from every channel

LINE, reps, phone orders and a B2B portal all flow into one system — no re-keying.

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Van sales & delivery, end to end

Loading deducts stock instantly; bill, deliver and capture proof of delivery (POD) — all in one trip.

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Tax invoices + fast closing

Issue 7% VAT tax invoices automatically, with sales–tax reports ready for your accountant, close the month without manual reconciliation.

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Pre-sales order taking

Plan store visits, GPS check-in, bill from a phone even offline, and track target vs actual.

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Multi-warehouse + FIFO lots

Track multiple warehouses and per-van stock clearly; deduct FIFO by lot and expiry date.

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See all feature details

Before vs after FMS

Back-office work that used to take all day
done in minutes

Not just pretty features — this is what genuinely changes when your data lives in one place.

Stock check
Before

Put the customer on hold and walk to count stock before you dare confirm.

With FMS

See real on-hand stock across every warehouse and channel on one screen — answer instantly.

Order intake
Before

Orders arrive over LINE late at night; admins re-key them bill by bill in the morning.

With FMS

Every channel flows into one system automatically — no re-keying, no missed bills.

Van sales
Before

Vans return in the evening, counts don't match — you only know stock is short.

With FMS

Loading deducts stock instantly; bill, deliver and return are all tracked — every van balances daily.

Month-end closing
Before

Manually pull bills from 4–5 channels, dragging into the middle of next month.

With FMS

Data lives in one set, tax invoices issue themselves — close on time every month.

How you get started

Move to FMS without tearing the whole company apart

No need to rip out your existing systems — we move you over step by step, with our team alongside the whole way.

  1. 01

    Talk with the team & plan

    Tell us how you really work — how many channels, how many vans, where it gets stuck. We design a rollout that fits your business, not a one-size-fits-all template.

  2. 02

    Set up & import existing data

    We migrate your products, prices and customers from Excel and set up your documents and reports for your accounting — you don't start from zero.

  3. 03

    Train the team hands-on

    We train admins, reps and van drivers hands-on. Screens are designed with the fewest taps, so even veteran sales teams pick it up fast — no trial and error on your own.

  4. 04

    Go live & ongoing support

    Start with what hurts most, then expand one channel at a time. A real support team you can call is with you throughout — not a bot.

Start a conversation with our teamThe first call takes under 30 minutes, with no obligation.

Who it's for

Built for distribution businesses
of every size and shape

From a single wholesaler to a multi-branch enterprise — find which group your business fits and see exactly where FMS helps.

Which industry is your business in? See solutions by industry →

  • Works on any device
    Phone, tablet, desktop — online anywhere
  • Isolated, secure data
    Encrypted, auto-backed up; you own your data
  • Works with your accounting
    Produces documents and reports your existing accounting can use
  • A real team
    Call them — not a bot — supporting you throughout

Why FMS

Compare it to how you work today

Excel and LINE get you only so far, and a full ERP is pricier and slower than you need — FMS focuses on distribution specifically.

CapabilityExcel + LINETypical ERPFMS
Real-time stock across every channel
Van sales / cash van offline billing
Automatic 7% VAT tax invoices
Per-segment pricing + complex promotions
B2B self-service ordering portal
Fast to start, no system overhaul
A real support team you can call

Frequently asked questions

What owners usually ask before deciding

What kind of business is FMS for?

It suits distributors, dealers and tiered wholesalers with field reps (Sales Reps) selling outside the office, their own vans (cash vans), 50+ regular customers, more than 500 SKUs, and sales across multiple channels. If your business doesn't fit the criteria exactly, reach out — we'll tell you honestly how to start.

Do we have to overhaul how we work today?

No. We're designed to move you over one channel at a time, starting with what hurts most — stock or van sales, for example. Once the team is comfortable, we expand to other channels, with our team helping throughout rather than leaving you to figure it out alone.

Our sales team is older — worried they can't use it?

It's the concern we hear most — so we designed the rep (Sales Rep) and van (Van Sale) screens with the fewest possible taps, billing done in a few touches, no cluttered menus. We train your team until they're fluent, and a real support team is a phone call away.

Can FMS issue tax invoices and work with my accounting?

Yes. 7% VAT tax invoices are issued to Revenue Department standards the moment an order is confirmed, credit notes are supported, and you get sales–tax reports ready to hand to your accountant — cutting re-keying and errors at month-end.

Do the van sales (cash van) and rep (Sales Rep) systems work offline?

Yes. Your sales team can open bills, record deliveries and capture POD photos even with no signal; once back online, the data syncs back automatically — no fear of losing data on the road.

How secure are our business and customer data?

Each company's data is fully isolated, encrypted both in transit and at rest, with automatic backups — and most importantly, you own all of it and can export anytime.

What are the terms of the free trial?

The trial is free, no credit card required. Fill in a short form and our team calls back to schedule a demo and help assess whether FMS fits your business — no obligation.

Try FMS free
before you decide

We built FMS because we were tired of seeing good businesses held back by back-office work and a pile of Excel files. Our team is ready to configure it to your business structure from day one.

  • Set up and ready to use within 1 week
  • Transparent pricing, no hidden fees
  • Our team calls you back — no bots

Start your free trial

A short form, under 1 minute — our team calls you back, no bots

Your information is kept confidential and used only to contact you back — never sold or shared.